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Reglas básicas de cómo realizar un evento según el protocolo

11 de julio de 2019
Reglas básicas de cómo realizar un evento según el protocolo

A la hora de organizar un evento debemos tener en cuenta muchos factores, para que dicho acto salga a la perfección. Dependiendo del tipo de evento debemos seguir un protocolo u otro, pues no podemos actuar de la misma forma en todos, pero sí que existen unas reglas básicas que nos ayudarán a que nuestro evento se realice de forma correcta independientemente de la tipología del mismo.

Las reglas básicas son las siguientes:

Localización y horario. Debemos tener en cuenta si el evento se realiza en exteriores o en espacios cerrados. Si dicho evento se celebra en espacios abiertos el protocolo adquiere un aire más informal, pero si la celebración se realiza en salones, centro de congresos u espacios parecidos debemos ser conscientes del tipo de evento en concreto, para adaptarnos a las características del mismo.
El horario también es muy importante, debemos ser muy puntuales y exigentes en este aspecto, sobre todo con la apertura y la clausura del acto.

Invitados. Es importante conocer qué público va a asistir al evento, debido a que esto marcará el tipo de invitación. Si se trata de un evento más íntimo, en el que el número de invitados no exceda de la treintena, la invitación se suele realizar de forma telefónica. Por otro lado, si se trata de un evento de gran afluencia lo normal es enviar invitaciones impresas con varias semanas de antelación.

Programa. Es esencial tener un programa de actos, para calcular el timing, cuantas personas van a asistir y como se va a desarrollar el evento, para que no surja ningún imprevisto.

Infraestructura. Controlar todos los elementos que interviene en la realización del evento, para que todo esté bajo control el día de la celebración.

Nada debe dejarse a la improvisación. Por ello, tener en cuenta estos aspectos básicos es fundamental, aunque hay otros factores más relacionados con las buenas prácticas y el protocolo de actuación como el tratamiento, el orden de intervenciones, las presentaciones o la etiqueta, en los que nos centraremos en otro próximo post.

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Audiovisual Production

Balance Productions is an audiovisual production company formed by a group of professionals with creative profiles, equipped with the best technology and specialized in the fields of advertising, television, documentaries, and events. They conceive and produce their own audiovisual works or in cooperation with other producers, developing commercial productions with a high dose of creativity, branding know-how, and oriented to the client’s objectives. The concept, content, and message are reflected in each shot, music piece, or word. Committed with work excellence and detail, Balance is at the forefront of audiovisual production with the best results.

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Expresión

 

Stage design and decor manufacturing and set-up

Experts in manufacturing and assembling elements of ephemeral architecture, as stage sets and sets for any type of project. Thanks to facilities of more than 2,000m², Expresión can transform all its raw materials into elements for set design, interior design and ephemeral construction elements in its lab workshop. The mastery of the different types of materials facilitates the best choices depending on the durability of the ephemeral elements that are being produced. Likewise, Expresión accomplished the client’s own projects, providing expert guidance and consultancy focused on the needs of the ephemeral element to be produced.

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JanOff

Small and large format digital printing

Specialized in digital printing in small and large format in all types of media in any project. Digital printing on rigid materials, textile printing, and stationery printing and small format. Ten years in the sector and a team of professionals able of developing any project, advising their clients at all times with a personalized service and providing innovative and creative ideas. Janoff offers the best solutions and the possibility of personalizing and decorating any space, business place, event, etc., with a wide range of top quality formats and materials and providing maximum efficacy. Modern facilities and the latest technology aimed to meet deadlines and face any challenge with precision.

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Kunst Deco


Furniture and decor rentals

Kunst Deco designs, creates, builds and, above all, provides fine décor with a wide catalog of rental of furniture and decoration elements that transform any venue or space according to the needs of each client. From big spatial arrangements to the design, creation, and set-up of the smallest decorative detail to create unique sensations.
An extensive career of results-driven, successful projects. In-house production which allows the team to provide decor elements of the highest quality at good price.
Creations that generate memories that last in the minds of our clients, clearly transmitting their style and core values.

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Moonflower Technologies


Digital creativity solutions

Moonflower Technologies is a digital creativity tech team of professionals specialized in the fields of 3D design, programming, and computer engineering. They are specialized in the development of applications, virtual reality, videogames, video mapping, robotics, R&D in audiovisual engineering and content, augmented reality, and 3D animation..

Its innovative philosophy is ideal for the conception and generation of communication, marketing, and event production actions at international level. An interdisciplinary team that accomplished projects from the initial design to the final results. Their R&D department is the key to their successful creations.

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Next Studio


Graphic Design

Next Studio is a graphic design studio, a hive of ideas and graphic expressions in constant evolution. Design trends from all points of view. More than 20 professionals with expertise in the field of architecture, fine arts, communication, engineering, advertising, or technological design work for leading brands, trends-oriented and in permanent creative synergies. Next not only design but also produce their work worldwide, in coordination with the rest of production brands in the Group.

 

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OnOff Audiovisuals


Audiovisual production and rentals

OnOff is an audiovisual services company with more than ten years of experience offering creative solutions, always at the forefront of the latest technology in sound, lighting, video, LED lighting, plasma walls, simultaneous translation, or interactive voting. Thanks to its own infrastructure within the holding group, OnOff offers integrated services in audiovisual production of events; from design, set-up and production to the execution of any phase at structural, scenographic, décor, and audiovisual architecture levels.

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Stands XL


Design of stands and ephemeral decoration

Stands XL is a company specialized in the design, manufacture, and assembly of stands and ephemeral decoration. Born to offer all the services and solutions necessary to participate in any type of event, congress, trade fair, exhibition, or corporate action around the world.

Thanks to its design team, Stands XL revolutionizes traditional, modular stands of fairs and exhibitions, using state-of-the-art materials and the latest technology with the aim of offering not regular creations, but super stands.

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