One of most addressed topics in the event industry is attendees’ registration and credential process. A part of event that usually generates a great quantity of work and clearly takes a twofold stage dimension: the process of registration of guests and the verification process on the event day of the event.
A traditional method is the elaboration of mechanical or digital lists, but it is an invalid method when there are too many attendees. When organizing large events it is almost impossible to manage this stage without the help of technology.
In order to accomplish successfully the process of guest registration it is advisable to launch a website adapted to all devices. Once registered, guests receive a confirmation email with a QR code (which they can either print or store on their devices) to be identified at the arrival of the event. Registration can also be accomplished by means of automatic emailing. This resource will help the organizer to save time and avoid to process all the information of the attendees, as this will be auto-filled by them upon receiving the email.
Long queues, credentials lost or forgotten, identification errors, data duplication… These are some of the everyday situations experienced when accessing any event. In order to do it in an effective, faster way, organizer should use quick systems that avoid attendees doing long hours of line as it happens under traditional methods. For example, a mobile application integrated into the event management system helps to avoid duplication of codes.
Facial recognition is another of the most used solutions in events during the check-in stage and attendees credentials. This technological systems allows to identify attendees by their biometric data in real time.
Summing up, establishing a registration and credential procedure supported by technology translates into faster, much more effective processes. Say goodbye to queues and desperation.